Guide on How to Write Resignation Letter | Sample of Letter of Resignation

Introduction

Letter of resignation is type of letter written and sent to the company or organization you are working with. It is advisable to write letter to the company if you cant cope with the situation of the company than to behave. This type of letter is formal as you will have to be polite, state the reason for leaving (optional), thank them for opportunity you were offered and resignation duration notice. This is the document that will makes it official that you are leaving a company formally as you kept them informed.

 WHY DO I NEED TO WRITE RESIGNATION LETTER?

This is a very nice question. You need to a formal resignation letter so as to keep the company inform. This will make them helps you prepare your entitlement in the company but if you leave without a notice, you have wasted your entitlement.

WHEN SHOULD YOU WRITE RESIGNATION LETTER

Yeah, they needs to be notified about your exit, so they can make arrangement for your replacement. This resignation duration notice is sometimes in the appointment letter. So, if wish to collect your benefit, you will have to follow the rules. In case the notice is not in the appointment letter, you can submit the letter two weeks before your departure.

HOW WILL I SUBMIT THE LETTER?

It is very advisable to have met all the people that has shares in the company. Make sure you have had a talk face to face or video call with your company manager as you both will share plans based on your departure date.

 

 RESIGNATION LETTER TIPS

The tips below will help you in writing a good and effective resignation letter

 

• Be concise : This letter should not be too much as the only purpose is to show I am not working anymore! You are not convincing anybody, so be very brief and say what you want. No need to write how you will survive after the resignation.

 

• Submit or send letter yourself : It is very good to submit the letter directly to the company directly to the manager or send it via email. Make sure you add the date you sent it and have a title “Letter of Resignation [Your full name]” it may deliver early or quick but it’s best is to submit in person.

 

• Be polite : Not that because you want to leave a company, then you now write the letter in a non polite. This is very wrong. You have to be positive and thankful to the company regardless of the reason you are leaving.

 

• Understand how resignation works in your company: Make sure you know how it resignation works in your company like how and when the company pay off the departed workers. This is very essential so wont get stranded as the person went ahead to resign and has some few weeks to resume new job or doesn’t have much in account.

 

• Wait for managers plan : In the transition period, you may be required to sign some documents, finish some project you started. This plans are decided by the manager.

 

How to write resignation letter

Follow the steps below to know how to write a good resignation letter

 

• Step 1 : Address of the writer : This letter will contain the address of the writer and date you submit the letter. Make sure the contact information is correct. For example:

    12, Dolphin Avenue,

    Mubo,

    Ogun State

    12^th Nov. , 2019 

 Step 2 : the address of the company : This will have the job title of the head of the company you are referring to and the address of the company. Like

The Manager,

Power OIl COmpany,

Accra,

Ghana.

 

• Step 3 : Salute the head : As I have said that you will need to be polite and show that you are still humble. Since you will know the title of the head of the company. Either sir or ma

 

• Step 4 : Letter heading : This will be what will give the person that wants to read it the impression of what the letter entails.

 

• Step 5: Declaration of resignation : This should be the first paragraph as you will need to tell them the purpose of your letter. Go straight as you don’t need to thank them first, you are not doing party.

 

• Step 6 : Make you departure date known : You should have decided when it will be convenient for you want to resign if not urgent. Make it known and declare it in the letter.

 

• Step 7 : Declare your resignation : everyone is ready to learn. So, if you are leaving the company based on how they treated you. You may declare it as I don’t mean you should say it in politely. The reason for resignation is not necessarily needed to be stated as it is optional.in this section, you may just add “ due to some unforeseen circumstances”

 

• Step 8: Appreciation Section : You need to show appreciation to the company of how they have helped you develop for the future.

 

• Step 9 : Close the letter : Since the letter is formal, you still have to show you will always be faithful and you will need to add you name and signature for example :

Yours faithfully,

Your signature

Your full name

 

Sample of Letter of resignation

12, Igbohotedo Street,

Mubo,

Ikeja,

Lagos State.

12^th of January 2018.

 

The Manager,

Power Oil,

Lagos State.

 

Dear Sir,

 

LETTER OF RESIGNATION

I Razap Ola, hereby write this letter to inform you about my resignation from the post of Customer Service in MTN Global Limited and I want you to kindly accept this as my formal resignation letter which will be effective two week from today.

I really do appreciate you for your guidance, support, opportunities to develop physiologically, spiritually. My ability to learn under you has really prepared me for the future and I hope we have the chance to work together in the nearest future.

I really want you to let me know how I can help the company during the process of change. I wish the company and you to move to the next level of development.

Yours faithfully,

Your signature

Your name.

Phone Number.